Board meetings in person provide more opportunities for conversation and non-verbal signals that aren’t easily replicated in a virtual setting. With some effort and planning nonprofits can still have a productive meeting dynamic when moving to a digital format.

Virtual board meetings can be equally productive as in-person sessions by adopting best practices. To ensure that your meetings are effective and enjoyable be sure to consider the following guidelines:

Comprehensive Preparation

Virtual meetings require greater preparation than in-person meetings. Directors should be provided with a written agenda that clearly defines the discussions topics and time limits for each. This will allow them to search for any necessary information and to prepare questions or suggestions prior to the meeting.

Meet materials for the meeting early

If you’re able to check your Facebook or email accounts it’s easy to forget about the meeting. It is important to send out all meeting materials documents, information, and other materials at least a week before the session. This will prevent participants from wasting time during meetings and give them more time to participate in discussions and make decisions.

Utilize a virtual board management software platform such as OnBoard to grant your board members access to all the required materials and resources prior to the meeting. You can stay clear of the distractions that can arise from technical issues and connectivity issues that could cause meetings to be delayed or stalled. To avoid these issues request your board management software provider to test all equipment and links for every participant before the meeting.

you could look here https://seboardroom.com/cracking-business-codes-the-impact-of-virtual-data-room-features/