The course of action depends on the reason for the missed or late paycheck. Honest mistakes can usually be addressed by contacting the employer’s HR department. Through automated data transfer, you can reduce the risk of errors that would be made due to manual calculations. Expertly crafted tools to schedule and track time, easily. Calculations, however, are just one piece of the larger paycheck picture.

Step 3: Multiply Time By Pay Rate

Employee hours are accurately recorded and calculated, regardless of their location. Timeero makes managing the complexities of time tracking and payroll across multiple time zones simple. Our software also tracks hours worked during overnight shifts and can easily be customized to comply with your company’s specific time rounding rules. Since you should have already converted your employees’ total hours into decimal format for payroll, it will be easy to calculate their wages. Having a time conversion chart will help you quickly convert standard work hours to decimal format with ease.

Just type in the hours and minutes below and our free time card calculator will automatically convert that to decimals for you. Use this simple Minutes to Decimals Conversion Chart to easily identify the correct decimal value for each unit of payroll time, a necessary step when processing payroll. When using payroll software, like Payentry, you must first convert minutes to decimals.

• This will save you even more time by calculating gross and net pay, as well as PTO, overtime, holidays, and more.
• A time conversion chart is a tool that helps you convert hours and minutes into payroll preferred decimal format.
• Timeero automatically converts standard hours into the decimal format required for payroll, saving you valuable time.
• So, for example, say you’re calculating the paycheck for someone who worked 78 hours and 45 minutes during a 2-week pay period.
• Divide this number by the gross pay to determine the percentage of taxes taken out of a paycheck.

If their hourly pay rate is $18 an hour, you’d multiply 78.75 by 18. This will produce their gross pay for the given period, which is $1,417.50. Manually calculating timesheet conversions is time-consuming and inefficient. Timeero, a powerful time tracking software, offers a streamlined solution to automate your time conversion process and ensure accurate payroll calculations.

We will record the 2 hours as written and then add the minutes in decimal format, which we just calculated above. The last step in hourly time conversion is to figure out how much pay your employee’s owed. With Hourly, you can handle all of your employee time tracking and payroll needs with one digital solution.

Processing Projected Payroll with RUN

• With Hourly, you can handle all of your employee time tracking and payroll needs with one digital solution.
• The Fair Labor Standards Act allows employers to round employee clock-in and clock-out times to the nearest 5, 10, or 15 minutes.
• If you decide to use actual hours worked, you’ll need to gather the total hours and minutes each employee worked during a pay period.
• Each tool is carefully developed and rigorously tested, and our content is well-sourced, but despite our best effort it is possible they contain errors.

Federal law also allows employers to round their employees’ hours to the nearest quarter of an hour. If the recorded time is 1-7 minutes past the previous quarter, round down. If the recorded time is 8-14 minutes past the previous quarter, round up. If your business has hourly employees, calculating their hours is essential to paying their wages. When the math involves full hours, it’s fairly straightforward.

But things get a bit more complicated when you take fractions of hours into account. Calculate the sum of all assessed taxes, including Social Security, Medicare and federal and state withholding information found on a W-4. Divide this number by the gross pay to determine the percentage of taxes taken out of a paycheck.

You haven’t had any issues so far, until you come across an employee who worked 20 hours and 17 minutes. Let’s look at an example of when a time conversion chart is most useful. Making decimal calculations manually can be cumbersome and leave you open to payroll errors. If you’re spreadsheet savvy, you could even build in specialized formulas to simplify decimal calculations. Once you have the total number of hours and minutes worked, convert the minutes to a decimal by dividing them by 60.

If you decide to implement time rounding, you’ll find out that it’s a bit more complex than it initially seems to be. If you aren’t sure how to properly round hours, you risk underpaying your employees and falling into legal trouble. After conversions, our employee worked 2.5 hours in this pay period. Now that we have covered the differences between standard and decimal time, we can discuss the timesheet conversion process.

Time Conversion Chart for Payroll

Daniel Eisner is a payroll specialist with over a decade of practical experience adp conversion chart in senior accounting positions. Natalie is a writer with experience in operations, HR, and training & development within the software, healthcare, and financial services sectors.

State and local tax withholding

Converting from hours and minutes to decimals can be a hassle, especially if you’re dealing with large amounts of data or need to convert times frequently. If that’s your situation, then OnTheClock’s time-tracking software can make the process much easier. Most of today’s payroll software programs make these calculations automatically and work in tandem with time tracking tools. If you use a payroll service provider to handle payroll processing, they will also make the decimal calculations on your behalf, saving you a ton of time and energy. OnTheClock simplifies the time-conversion process by eliminating the need to convert times manually. Our time clock has the ability to display time worked in decimals or hours and minutes — one of our many customizable features designed to meet your needs.

Convert hours into minutes

Before you can use the time conversion chart, you have to convert military time to standard hours. Then you can use the chart to convert standard hours to decimal format. If you’re new to processing payroll or converting time, having to do decimal calculations might seem overwhelming. Fortunately, the conversion to decimal format can be easy as long as you follow a few key steps and use the decimal conversion chart included below.

To use this decimal conversion chart, locate your starting number in the “Minutes” or “Decimal” column. Then, match it with the decimal hour or minutes in the column next to it. If your company uses a 24-hour clock, known as military time, the timesheet conversion process involves an additional step. First, you have to take the information from her weekly time card or timesheet that contains her clock-in and clock-out times (psssst….free timecard templates here). Then you need to multiply the number of hours she worked by her hourly rate to determine her weekly total pay.